IACEE 2021
Information for poster presenters

Preparing for your virtual presentation

Authors of accepted and registered papers for IACEE 2021 are encouraged to send a pre-recorded video and their power point slides of their presentation in advance and by 12th of May.

Your presentation video files (Mp4) and PPT files (saved as PDF) must be uploaded to https://www.dropbox.com/request/Ky5D4KqkG2ypEMyInIpc  no later than 12th May 2021.
Please name the files with: Session name and presenting author.

Approx. 2 weeks before the Conference starts, you will receive login details to the portal, and invitation to test the portal functionality. 

Poster presentation

The pre-recorded video presentation will be available for all attendees in the poster gallery in the virtual conference portal.
During the poster session you will be able to have live meetings with small groups to explain and answer questions.

Pre-recorded video:

Duration: 5 minutes
File size: 100MB max
Video file format: mp4
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9 
Resolution = 720p HD

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.
Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation. The presentation must be in English.

Power Point slides:

Maximum 5 slides. 
File format: PPT, PPTX saved as PDF
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
The slides will be available for all attendees in the poster gallery in the virtual conference portal.

Tips for recording:

There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or gotomeeting, as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms: 
Zoom: Local Recording – Zoom Help Center 
Goto meeting: How to Record a GoToMeeting Session | Techwalla and  How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams – Office Support

 Information for your presentation:
· Preferably use Google Chrome as web browser. Use a stable network. Wired network is always best.
· Check your audio and video outlets. Wired headphones with a microphone are preferred for an optimal sound.
· Enter the poster session and your poster 10-15 minutes before the poster session starts. During the poster session you will have a live discussion where attendees can join the discussion by audio. The attendees will see you and your shared screen. You can hear them live if they unmute their microphone.
· Click on the button “Start presentation” for attendees to join. Accept attendees from the queue (maximum 40 at a time)
· Click the DND (Do Not Disturb) button, if you want to prevent other attendees from calling or sending messages outside your session time.
· Attendees can write questions and discuss among each other in a discussion forum as well.
· You can prepare a live poll if you want, and reset the poll before a new group enter.
· If you want to have a one-to-one meeting at a later time with any of the attendees, ask them to connect in the Meeting Hub to schedule a meeting.
· Please contact live support if you have any technical problems during the session. See this short videoinstruction for how posterpresentation works in the virtual portal.

Please:
· Dress appropriately, keep your background simple and uncluttered.
· Close unnecessary programs running on your computer. Turn off your phone, email, Skype, Slack, Tik Tok and other distractions running on your computer.
· Try to have natural lighting on your face.
· Be conscious of speaking to the camera and smile. Speak to the attendees as if they are in the same room.

Use as quiet an area as possible. Avoid areas that have echo. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection 
Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.